Category Archives: Select Board

Select Board

Selectboard Agendas

Select Board Agenda 10-25-2011

Agenda

Selectboard Meeting

Tuesday

October 25, 2011

6:00 pm

Town Office

I.  Approval of previous meeting minutes

 

II. Old Business

  1. Project Updates
  2.  Town Positions – Code Enforcement Officer, Health Officer (Update)
  3. Contract for Public Bathrooms
  4. Grants (CDBG & Shore and Harbor Technical Assistance Program)
  5. Town Wharf Parking

 

III. New Business

  1.  Snow Plow Bids
  2. Comprehensive Plan Project
  3. Flood Plan Insurance Program
  4. Request from Tax Collector/Town Clerk

 

IV. Administrative

A.    Warrant

B.     Mail

 

V.  Other Business

A.

 

VI. Date and time of next meetings-       TBA

Assessors Meeting Immediately Following

Selectboard Meeting Minutes

Select Board Meeting Minutes 9-26-2011

Selectboard Meeting Minutes

                        September 26, 2011

 

Submitted By:

Rebecca Lenfestey, Admin. Assistant

October 11, 2011

 

Call To Order

The meeting was called to order at 6:05pm on Monday September 26, 2011 by serving chair person Robert Stuart.  Select board members Pat McEachron, Robert Roxby, Duncan Bond, David W. Lunt and Robert Stuart were in attendance. Administrative Assistant Rebecca Lenfestey, Town Administrator Micheal Colleran via Skype and 7 members of the public were also present.

 

I-             MINUTES-

Review and acceptance of minutes from Selectboard Meeting from September 12th 2011 DB 1st, RR 2nd. Unanimous Approval

 

OTHER TOWN POSITIONS-

Open Town Positions are currently all filled, but RL reminds board that at least       two of those positions are in the short term and the Board still needs to think             about resolutions for near future.

 

II-            Old Business

Selectboard Projects-

 

A-   PM has contacted Harbor Committee chair Brian Coffay to request a Harbor committee meeting to discuss necessary repairs to float storage area belonging to Mrs. Neilson.  PM reports Arthur Fernald Harbor Master, Paul Charpentier, and Dave McEachron will look at the project.

B-   DB reports on the Church Meeting regarding Land Issues and DB reports the church does not see the land issue as a problem at this time.  The School Children sign a waiver every year and that should cover any issues that arise.  DB will check with School Board to confirm this.  PM asks board if they should contact MMA about liability, Board Consensus is that it is not an issue.

 

C-   RL and DB continue to work toward a walk through on the rental house of Ben Hopkins.  RL reports the agreement between the Town and Ben states all propane and fuel accounts to remain full.

D-   RR reports the new generator trailer is here.  Ownership documents were given to RL and are in Town files.  RR and board to schedule a maintenance day and change the generator to the new trailer.  RL reports from the Fire Department to relocate the current new trailer as it is parked in front of fire bay door.

E-   MC reports his research efforts regarding the Board Of Appeals Ordinance.  MC has submitted a draft ordinance to the selectboard for review.  The board will discuss the ordinance at the next select board meeting on October 11th. Consensuses.

F-     Board also discussed RR and DWL to work with Swan’s Island Electric Company to discuss repairs and easier set up of the Generator.

G-   RR reports Hazardous Waste Collection Day done.  RR thanks the Lenfestey’s for their participation and the use of their truck.

H-   RL reports that for the purpose of Life Flight the town needs to at least leave a small access spot clear of snow to enter and use the ball field for emergency landings.

I-     Rachel has applied for a Town of Frenchboro Credit Card as Treasurer for the purpose of purchasing items that require a credit card without town officials having to use their own personal credit cards for those purchases.

J-    The Select board accepts a donation of $300.00 from the Corely/Massman family to go toward the Municipal Building repairs.

 

 

III-           Contract for Town Administrator

  1. Board Reviewed the Town Administrator Contract for Michael Colleran.  Motion to accept and sign contract.  RR 1st, DWL 2nd.  Unanimous.

 

IV-          Contract for Public Bathroom

 

  1.  MC reports that the contract is written but would like to hold off generating the contract until he has a discussion with current contract holder Joey Charpentier.  Consensus to wait until next meeting.

 

V-           New Business

A-   Fire Department Fire Truck Purchase and Grant Details.

RL reports that communication between her and STKF state that the grant money should be used within the year on a truck and the remaining money should go to protect the community immediately.  With that information the Fire Department is to receive the gifted truck from the Town Of Tremont and to Purchase a used truck that is in very good shape that meets standards and has had all current tests.  With the left over grant money it will be used for additional equipment and for the construction of a dry hydrant to be placed at the fire pond.  Consensus for Fire Department to Pursue.

B-   Snow Plow Contract

The Town of Frenchboro has received a resignation letter from Travis Lunt the current snow plow removal contract holder.  PM motion to accept the resignation, DB 2nd.  Unanimous.  The Board expresses gratitude for the time and help from Travis.

Select Board consensus to write and post an Invitation to Bid for the Snow Plow contract for 2011-2012 or longer.  The deadline for bids will be October 11th at 6pm at the start of the select board meeting.

C-   The select board needs to take some time and draft a list of tasks that need to be worked on over the course of the winter.  So far the list will include Comprehensive Planning, and Appeals Process.

VI-          ADMINISTRATIVE

A-   Warrant presented and signed.

 

 

B-   MAIL- The selectboard reviewed mail.

A-   Consensus from Board to send Michael Colleran more materials on CDBG grant guidelines to research if Frenchboro would qualify.  Also, board consensus to send MC materials from Maine State Planning Office regarding grants for Shore and Harbor Technical Assistance Grants.

B-   PM reports that the new Health Officer has filed a report and has sent a copy to her.  PM will bring the document to the select board for the next meeting.

 

 

VIII.-    OTHER BUSINESS

 

A-   Town Parking Lot Agreement

 

DB and PM report on a meeting that took place with the current land owners regarding the parking agreement.  DB reports that if it is a contract exchange of services for the town to maintain the lot and pave the lot for the use of five wharf parking spaces.  The owners disagree with DB stating it is not a current contract, and David Lunt provides the Select board with a signed document to cease the agreement.  The board discussed options and agrees there is a need for parking at the town wharf.  The select board will continue efforts to research options for town parking.  PM will request a copy of a survey, and will locate specific deeds and boundaries.  RS will continue discussion around the idea of developing something at the ferry pier for parking. DWL will identify the town land and the boundaries.

Consensus is that the board will not take legal action to enforce the document signed in 1993.

 

 

IX-          Adjourned.-

Motion to adjourn at 7:40 pm.  Next Meeting October 11, 2011

Assessors Meetings will be scheduled for October 3, 2011 and October 4, 2011

from 3-5 pm

Selectboard Agendas, Unclassified

SelectBoard Agenda 10-11-2011

Agenda

Selectboard Meeting

Monday

October 11, 2011

6:00 pm

Town Office

I.  Approval of previous meeting minutes

 

II. Old Business

  1. Project Updates
  2.  Town Positions – Code Enforcement Officer, Health Officer (Reminder)
  3. Contract for Public Bathrooms
  4. Grants (CDBG & Shore and Harbor Technical Assistance Program)
  5. Town Wharf Parking

 

III. New Business

  1.  Snow Plow Bids
  2. Board Of Appeals Ordinance

 

IV. Administrative

A.    Warrant

B.     Mail

~PM Health Officer Report

 

V.  Other Business

A.

 

VI. Date and time of next meetings-       10-11-2011 & 10-25-2011

Assessors Meeting Immediately Following

Select Board

Selectboard Agenda 9-26-2011

Agenda

Selectboard Meeting

Monday

September 26, 2011

6:00 pm

Town Office

I.  Approval of previous meeting minutes

 

II. Old Business

  1. Selectboard members update on projects
  2.  Town Positions – Code Enforcement Officer, Health Officer
  3. Community Building Improvements
  4. Town Administrator Contract
  5. Contract for Public Bathrooms

 

III. New Business

  1.  Fire Department Fire Truck Purchase & Grant Details
  2. Snow Plow Contract

IV. Administrative

A.    Warrant

B.     Mail

 

V.  Other Business

A.        Set Date & Time Assessors Meeting

 

VI. Date and time of next meetings-

Assessors Meeting Immediately Following

Selectboard Meeting Minutes

Selectboard Meeting Minutes August 15 2011

Selectboard Meeting Minutes

August 15, 2011

Submitted By:

Rebecca Lenfestey, Admin. Assistant

August 29, 2011

 

Call to Order

The meeting was called to order at 6:05 pm on Monday August 15, 2011 by serving Chairperson Robert Stuart.  Selectboard members David W. Lunt, Pat McEachron, Robert Roxby, Robert Stuart and Duncan Bond were in attendance.  Administrative Assistant Rebecca Lenfestey and Jessica Bellah Island Fellow were in attendance.  6 members of the public were also present.

 

 

Agenda

  1. Review and acceptance of minutes from Selectboard meeting from August 1, 2011. PM moves to accept with few grammar corrections.  DWL second. Unan. Approval.  PM recommends for the future we accept minutes even with a few grammatical errors as long as content is not altered.

 

 

  1. Old Business
  1. Selectboard Action Items:
    1.                                     i.    Hole at the ferry pier-  DB and RR temporarily provided solution. ROS contacted MDOT to express immediate need.
    2.                                    ii.    Trimming Of Trees-  DB and DWL have trimmed trees.
    3.                                   iii.    TDS Bundle- PM will review for next meeting.
    4.                                   iv.    Ferry Pier Generator-  RR ongoing work to purchase and deliver to Frenchboro.
  2. Town Positions –
    1.                                     i.    Town Clerk – Board discusses potential candidates and PM will contact State Of Maine Town Clerk’s Association for guidance.
    2.                                    ii.    Animal Control Officer/Health Officer – PM has spoken with Jerry Michaud (Tremont Animal Control Officer) who has agreed to be our on call Animal Control Officer. PM has also spoken with Donna Wiegle (Swan’s Island Health Officer) who has agreed to a 3 month term while the Selectboard finds someone.
    3.                                   iii.    Code Enforcement Officer- ROS spoke with Lyle Dever who is willing to continue Code Enforcement Officer in the short term.  PM will contact Tremont Town Manager to discuss potential partnership with them on this position.
  3. Freedom of Access Act Training – RAL reminds Board that they need to go through the training and turn in certificates of completion.  Waiting on DWL and ROS.
  4. Community Building Improvements- PM contacted the Municipal Committee and they agreed to have DB do repairs to the building.  DB will prepare an estimate and arrange volunteers for completion.  ROS wants to reaffirm the responsibility and the importance of active committees in the town.
  5. Fire Department Grant Details-Board reviews grant guidelines.  DB makes motion to accept funds PM second. Unanimous.  Approved.  PM moves that the funds be placed in a Special Operation Account for Purpose of The Fire Truck to be set up by Treasurer Rachel Bishop, DB Second. Unanimous. Approved.
  6. MCHT Deeds & Letter- Board Reviewed Deeds from MCHT on Town Acquired Property.  RR motion to accept deeds as written, DB Second.  Unanimous.  Approved.  RAL and ROS will draft letter to send MCHT to be approved at next meeting.

 

 

 

  1. New Business
  1. Snow Plow Meeting With School-  Board decided ROS will attend the next school board meeting scheduled for August 29th at 3pm to discuss snow plow contract.  ROS will ask Travis Lunt snow plow contract holder to also attend the meeting.  ROS will remind Travis Lunt to fix damage to Municipal Building.
  2. RAL reminds Board of the request from Treasurer Rachel Bishop to determine where to cut $2,000.00 from administrative salaries. Board reached consensus to wait for after Town Administrator is hired.
  3. Board Reviews Fiscal Sponsor Agreement.  RAL and JB will present final draft for signature next meeting.

 

 

  1. Administrative
  1. Warrant- Signed
  2. Mail-
    1.                                     i.    PM has reviewed Aquaculture report and does not believe any action needs to be done.  Board agrees by consensus.
    2.                                    ii.    Town receives Hazardous Waste Collection announcement from Acadia Disposal District.  RR volunteers to organize.
    3.                                   iii.    Board received a letter from town resident Donna Hasal.  Board acknowledges receipt of letter.
    4.                                   iv.    Board has reviewed the letter from Dean Lunt.  Board will review contents of letter against documents currently in possession of school board on church land ownership.  ROS stated the Town Auditors and Insurances have operated with the understanding that the Town does not own this property.  RR states his opinion that any individual wishing to challenge the land ownership issue would be personally and financially responsible for hiring a lawyer. PM feels the town should receive a legal opinion once all data is reviewed.  Board reaches consensus to move forward once all data is gathered. ROS will attend school board meeting on August 29, 2011 to see documents and report back to selectboard
    5.                                    v.    Selectboard accepts the funds from Fire Department Tie Dye Fund Raiser in the amount of $173.00.  RR 1st, DB sec. Unanimous.
    6.                                   vi.    Selectboard to accept SWC funds from trash to treasure table in the amount of $234.00 to be placed in the recycle income account rather than general solid waste budget.  ROS accepts as a motion PM sec. Unanimous.

 

  1. Other Business
  1. Brian Coffay reports on progress of Harbor Committee and Harbor Ordinance Sub Committee.
    1.                         i.        Board discusses Town mooring placement and indicates BC that space should be set aside for town mooring.  ROS states that the mooring has disappeared and that previously an understanding existed between the Town and Lunt & Lunt on the maintenance and upkeep of this mooring.
  2. Selectboard will have town office training with JB on Monday August 29th at 2 pm.
  3. Board reviews Treasurer’s Receipt, Excise Tax Collector.  PM moves to accept all as submitted. RR 2nd. Unan. Approval.

 

 

Board moves to go into executive session to discuss personnel matters related to the hiring of the Town Administrator position at 7:53 pm. Board comes out of executive session at 8:05 pm.

 

  1. Adjourned- motion to adjourn 8:10 pm  Next Meeting:  8/29, 9/12, 9/26

 

Select Board, Selectboard Agendas

Agenda Selectboard Meeting 9-12-2011

Town of Frenchboro

 

1 Executive Drive                                                                                                                                                                                                                                                                    Robert Stuart, Chair

Frenchboro, Maine 04635                                                                                                                                                                                                                                       Robert Roxby

207-334-2933                                                                                                                                                                                                                                                                         David W. Lunt

frenchboro@gmail.com                                                                                                                                                                                                                                           Pat McEachron

Duncan Bond

Agenda

Selectboard Meeting

Monday

September 12, 2011

6:00 pm

Town Office

I.  Approval of previous meeting minutes

 

II. Old Business

  1. Selectboard members update on projects
  2. Open Town Positions – Code Enforcement Officer, Health Officer, Town Clerk
  3. Community Building Improvements
  4. MCHT Deeds/Letter
  5. Town Administrator

 

III. New Business

 

IV. Administrative

A.    Warrant

B.     Mail

 

V.  Other Business

 

VI. Date and time of next meetings-      9/12, 9/26

Assessors Meeting Immediately Following

 

Select Board, Selectboard Agendas

Selectboard Agenda 8-15-2011

Agenda

Selectboard Meeting

Monday

August 15, 2011

6:00 pm

Town Office

I.  Approval of previous meeting minutes

 

II. Old Business

  1. Selectboard members update on projects
  2. Town Positions Appointment
  3.                                             i.            Town Clerk (Term of Service: July 1st 2011-June 30th 2012)
  4.                                           ii.            Animal Control Officer (Term of Service: July 1st 2011-June 30th 2012)
  5.                                         iii.            Health Officer (Term of Service: July 1st 2011-June 30th2012)
    1. Freedom of Access Training – Paperwork
    2. Community Building Improvements
    3. Fire Department Grant Details
    4. MCHT Deeds/Letter

 

III. New Business

  1. Snow Plow Meeting with School

 

IV. Administrative

A.    Warrant

B.     Mail

 

V.  Other Business

  1. Selectboard town office training – computer systems (set date and time)

 

VI. Date and time of next meetings-      TBD

 

Assessors Meeting Immediately Following

Select Board, Selectboard Agendas

Selectboard Meeting Agenda 8-1-2011

Agenda

Selectboard Meeting

Monday

August 1, 2011

6:00 pm

Town Office

I.  Approval of previous meeting minutes

II. Old Business

  1. Town Positions Appointment – Certificates of Appointment
  2. Town Clerk (Term of Service: July 1st 2011-June 30th 2012)
  3. Animal Control Officer (Term of Service: July 1st 2011-June 30th 2012)
  4. Health Officer (Term of Service: July 1st 2011-June 30th 2012)
  5. Town Administrative Assistant (Term of Service: July 1st 2011-June 30th2012)
    1. Freedom of Access Training – Paperwork
    2. Ferry Pier Road Repairs

III. New Business

  1. Adoption of Committee Mission Statements
  2. Generator Trailer Acquisition
  3. Solid Waste Committee – Program Proposals
  4. Trees impeding visibility across from old Brookside store
  5. Fire Department Grant Acceptance

IV. Administrative

A.    Warrant

B.     Mail

V.  Other Business

  1. MEMA Visit
  2. Development of Job Descriptions
  3. Selectboard town office training (set date and time)

VI. Date and time of next meetings-      TBD

Assessors Meeting Immediately Following