The Next Town Of Frenchboro Select Board Meeting is scheduled for Tuesday December 13th at 6pm at the Town Office
The Agenda will be posted on Monday December 5th
Select Board
The Next Town Of Frenchboro Select Board Meeting is scheduled for Tuesday December 13th at 6pm at the Town Office
The Agenda will be posted on Monday December 5th
To Be Posted Soon
Approved 10-25-2011 Selectboard Meeting Minutes
October 11, 2011
Submitted By:
Rebecca Lenfestey, Admin. Assistant
October 25, 2011
Call To Order
The meeting was called to order at 6:10pm on Tuesday October 11, 2011 by serving chair person Pat McEachron. Select board members Pat McEachron, Robert Roxby, Duncan Bond, and David W. Lunt were in attendance. Administrative Assistant Rebecca Lenfestey, Town Administrator Micheal Colleran via Skype and 2 members of the public were also present.
I- MINUTES-
Review and acceptance of minutes from Selectboard Meeting from September 26th 2011 RR 1st, DB 2nd. Unanimous Approval
II- Old Business
At this point in time PM reports that Donna Weigle the Frenchboro Health Officer is no longer serving as Health Officer. Donna has had many things come up including recent surgery and doesn’t feel she can serve Frenchboro at this time. PM and MC report that state regulations state in the event of a vacancy in this position the Select Board Chair is to serve as Health Officer. Board discussed other options and PM will contact previous Health Officer Julian Kuffler to ask if he still has an interest in serving the Town of Frenchboro since he has in the past and has also completed all necessary training.
PM also reports discussions trying to fill the position of Code Enforcement Officer. PM has been in touch with Kim Keene and she may have an interest in serving the Town Of Frenchboro. PM will continue to try Kim Keene and report back to the Board.
A- Snow Plow Contract
B- Board Of Appeals Ordinance
A- Warrant presented and signed. Tax Collector Report and Treasurer’s Reciepts received and accepted. RR 1st, and DB 2nd. Unanimous. The Board was also provided with an updated General Ledger from Treasurer Rachel Bishop. It is in the filing cabinet under Selectboard files General Ledger.
B- MAIL- The selectboard reviewed mail.
A- The Selecboard was sent a form from the State of Maine requesting a contact person on island for DHHS. The Board Of Selectmen will act as contact person with Town mailing address, town email address, and town office number as contact info.
B- Board received Hancock County Proposed Budget 2012. Filed.
C- State of Maine Board of Property Tax review, given to Assessors.
D- 2011 Municipal Property Tax Levy Limit Survey form given to Assessors. RR to fill out and return.
E- National Flood Insurance Program requires immediate response within 30 days. MC will work on this.
F- Census Survey request. They will be sending paperwork, when it comes in MC will fill out and return.
G- Maine Municipal Directory 2011-2012 filed on shelf.
H- MMA Worker’s Comp Fund Dividend received.
I- MMA Worker’s Comp application needs to be filled out and returned by October 17th 2011. MC will get documents needed from Treasurer, RB, and a copy of previous year document to use as example from RL.
J- PM reports that the current acting Health Officer Donna Wiegle was sent an anonymous Health complaint. The board of selectmen policy is not to act on anonymous complaints, but PM reports that she was told in the event of a health issue the board should respond. The board discussed the alleged complaint against resident Monte Smart for having no septic or well. DB agreed to speak with Monte Smart about the issue and report back to the board at next meeting.
K- The board has also had a FOAA information request. MC is handling the communication and RL is researching the documents.
IX- Adjourned.-
Motion to adjourn at 8 pm. Next Meeting October 25, 2011
Assessors Meeting needs to be scheduled. TBA
Agenda
Selectboard Meeting
Tuesday
October 25, 2011
6:00 pm
Town Office
I. Approval of previous meeting minutes
II. Old Business
III. New Business
IV. Administrative
A. Warrant
B. Mail
V. Other Business
A.
VI. Date and time of next meetings- TBA
Assessors Meeting Immediately Following
Selectboard Meeting Minutes
September 26, 2011
Submitted By:
Rebecca Lenfestey, Admin. Assistant
October 11, 2011
Call To Order
The meeting was called to order at 6:05pm on Monday September 26, 2011 by serving chair person Robert Stuart. Select board members Pat McEachron, Robert Roxby, Duncan Bond, David W. Lunt and Robert Stuart were in attendance. Administrative Assistant Rebecca Lenfestey, Town Administrator Micheal Colleran via Skype and 7 members of the public were also present.
I- MINUTES-
Review and acceptance of minutes from Selectboard Meeting from September 12th 2011 DB 1st, RR 2nd. Unanimous Approval
OTHER TOWN POSITIONS-
Open Town Positions are currently all filled, but RL reminds board that at least two of those positions are in the short term and the Board still needs to think about resolutions for near future.
II- Old Business
Selectboard Projects-
A- PM has contacted Harbor Committee chair Brian Coffay to request a Harbor committee meeting to discuss necessary repairs to float storage area belonging to Mrs. Neilson. PM reports Arthur Fernald Harbor Master, Paul Charpentier, and Dave McEachron will look at the project.
B- DB reports on the Church Meeting regarding Land Issues and DB reports the church does not see the land issue as a problem at this time. The School Children sign a waiver every year and that should cover any issues that arise. DB will check with School Board to confirm this. PM asks board if they should contact MMA about liability, Board Consensus is that it is not an issue.
C- RL and DB continue to work toward a walk through on the rental house of Ben Hopkins. RL reports the agreement between the Town and Ben states all propane and fuel accounts to remain full.
D- RR reports the new generator trailer is here. Ownership documents were given to RL and are in Town files. RR and board to schedule a maintenance day and change the generator to the new trailer. RL reports from the Fire Department to relocate the current new trailer as it is parked in front of fire bay door.
E- MC reports his research efforts regarding the Board Of Appeals Ordinance. MC has submitted a draft ordinance to the selectboard for review. The board will discuss the ordinance at the next select board meeting on October 11th. Consensuses.
F- Board also discussed RR and DWL to work with Swan’s Island Electric Company to discuss repairs and easier set up of the Generator.
G- RR reports Hazardous Waste Collection Day done. RR thanks the Lenfestey’s for their participation and the use of their truck.
H- RL reports that for the purpose of Life Flight the town needs to at least leave a small access spot clear of snow to enter and use the ball field for emergency landings.
I- Rachel has applied for a Town of Frenchboro Credit Card as Treasurer for the purpose of purchasing items that require a credit card without town officials having to use their own personal credit cards for those purchases.
J- The Select board accepts a donation of $300.00 from the Corely/Massman family to go toward the Municipal Building repairs.
III- Contract for Town Administrator
IV- Contract for Public Bathroom
V- New Business
A- Fire Department Fire Truck Purchase and Grant Details.
RL reports that communication between her and STKF state that the grant money should be used within the year on a truck and the remaining money should go to protect the community immediately. With that information the Fire Department is to receive the gifted truck from the Town Of Tremont and to Purchase a used truck that is in very good shape that meets standards and has had all current tests. With the left over grant money it will be used for additional equipment and for the construction of a dry hydrant to be placed at the fire pond. Consensus for Fire Department to Pursue.
B- Snow Plow Contract
The Town of Frenchboro has received a resignation letter from Travis Lunt the current snow plow removal contract holder. PM motion to accept the resignation, DB 2nd. Unanimous. The Board expresses gratitude for the time and help from Travis.
Select Board consensus to write and post an Invitation to Bid for the Snow Plow contract for 2011-2012 or longer. The deadline for bids will be October 11th at 6pm at the start of the select board meeting.
C- The select board needs to take some time and draft a list of tasks that need to be worked on over the course of the winter. So far the list will include Comprehensive Planning, and Appeals Process.
VI- ADMINISTRATIVE
A- Warrant presented and signed.
B- MAIL- The selectboard reviewed mail.
A- Consensus from Board to send Michael Colleran more materials on CDBG grant guidelines to research if Frenchboro would qualify. Also, board consensus to send MC materials from Maine State Planning Office regarding grants for Shore and Harbor Technical Assistance Grants.
B- PM reports that the new Health Officer has filed a report and has sent a copy to her. PM will bring the document to the select board for the next meeting.
VIII.- OTHER BUSINESS
A- Town Parking Lot Agreement
DB and PM report on a meeting that took place with the current land owners regarding the parking agreement. DB reports that if it is a contract exchange of services for the town to maintain the lot and pave the lot for the use of five wharf parking spaces. The owners disagree with DB stating it is not a current contract, and David Lunt provides the Select board with a signed document to cease the agreement. The board discussed options and agrees there is a need for parking at the town wharf. The select board will continue efforts to research options for town parking. PM will request a copy of a survey, and will locate specific deeds and boundaries. RS will continue discussion around the idea of developing something at the ferry pier for parking. DWL will identify the town land and the boundaries.
Consensus is that the board will not take legal action to enforce the document signed in 1993.
IX- Adjourned.-
Motion to adjourn at 7:40 pm. Next Meeting October 11, 2011
Assessors Meetings will be scheduled for October 3, 2011 and October 4, 2011
from 3-5 pm