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Select Board Agenda 9-26-2011

October 12, 2011 manager

Agenda

Selectboard Meeting

Monday

September 26, 2011

6:00 pm

Town Office

I. Approval of previous meeting minutes

II. Old Business

Selectboard members update on projects
Town Positions – Code Enforcement Officer, Health Officer
Community Building Improvements
Town Administrator Contract
Contract for Public Bathrooms

III. New Business

Fire Department Fire Truck Purchase & Grant Details
Snow Plow Contract

IV. Administrative

A. Warrant

B. Mail

V. Other Business

A. Set Date & Time Assessors Meeting

VI. Date and time of next meetings-

Assessors Meeting Immediately Following

Unclassified

Select Board Agenda 9-12-2011

October 12, 2011 manager

Agenda

Selectboard Meeting

Monday

September 12, 2011

6:00 pm

Town Office

I. Approval of previous meeting minutes

II. Old Business

Selectboard members update on projects
Open Town Positions – Code Enforcement Officer, Health Officer, Town Clerk
Community Building Improvements
MCHT Deeds/Letter
Town Administrator

III. New Business

Contract for Michael Colleran
Contract for Bathroom Cleaning Job

IV. Administrative

A. Warrant

B. Mail

V. Other Business

VI. Date and time of next meetings- 9/12, 9/26

Assessors Meeting Immediately Following

Unclassified

Select Board Meeting Minutes 9-12-2011

October 12, 2011 manager

Selectboard Meeting Minutes

September 12, 2011

Submitted By:

Rebecca Lenfestey, Admin. Assistant

September 26, 2011

Call To Order

The meeting was called to order at 6:05pm on Monday September 12, 2011 by serving chair person Pat McEachron. Select board members Pat McEachron, Robert Roxby, and Duncan Bond were in attendance. Administrative Assistant Rebecca Lenfestey, Town Administrator Micheal Colleran via Skype and 5 members of the public were also present.

I- MINUTES-

Review and acceptance of minutes from Selectboard Meeting from August 29^th 2011 DB 1^st, RR 2^nd. Unanimous Approval Note initials for Robert Roxby shall be RR and not BR.

II- TOWN CLERK –

DB and PM report that Tammy Desjardin will be Frenchboro Town Clerk again with the understanding she needs to be sworn in for her new term and she will need to attend necessary training for this year. DB 1^st, RR 2^nd. Unanimous

OTHER TOWN POSITIONS-

Open Town Positions are currently all filled, but RAL reminds board that at least two of those positions are in the short term and the Board still needs to think about resolutions for near future.

III- Selectboard Projects-

A- PM has contacted Harbor Committee chair Brian Coffay to request a Harbor committee meeting to discuss necessary repairs to float storage area belonging to Mrs. Neilson. PM will attend the meeting to determine if the Harbor Committee wants to follow through with the repairs or if the Harbor committee wishes the Selectboard to follow through with the repairs. Consensus.

B- PM reports her research efforts regarding the Board Of Appeals Ordinance. The model suggested for use for The Town Of Frenchboro is something similar to what SW Harbor has which is very straightforward. Consensuses to have Town Administrator Michael Colleran draft a copy.

C- RR has reported the new Generator Trailer is all ordered. The payment is on the warrant and RR will arrange pick up. Consensus. Also, Board discussed other maintenance issues with trailer and Generator and RR will head all efforts regarding Generator. Consensus. RR is still researching the Solar Trickle Charger to be discussed another time. Board Consensus for the old Generator Trailer to be discarded. Board also discussed RR and DWL to work with Swan’s Island Electric Company to discuss repairs and easier set up of the Generator.

D- DB has ordered shingles and trim boards for community building repairs to come from EBS on Wednesday Ferry. DB will arrange volunteer days for the work.

E- DB offers explanation on paperwork/survey from Superintendent’s Office. There are separate lots allocated for the School, the Church,the Parsonage, and 1/3 acre for cemetery. DB will attend a church meeting for further discussion. PM states initially it was irrelevant but now with the fuzziness of this there is a concern. Consensus among board to offer a resolution, inexpensive to make everyone happy.

F- MCHT deeds letter typed and sent.

IV- Contract for Town Administrator

Board reaches consensus to send a job acceptance letter to Michael Colleran, and to continue work on his contract including terms of payment which have been requested to be on a monthly basis. Michael Colleran to work with and complete the Draft started by Rebecca Lenfestey. Exact figures for payment need to be figured out with Treasurer as well.

V- Contract for Public Bathroom

Board reviewed letter submitted from Joey Charpentier current contact for cleaning of the bathrooms but Joey expressed concern that the bathrooms were open later due to lack of communication with him. Board discussed to have a working contract for the job of cleaning the public bathroom and on the contract include an opening and closing date and with an hourly wage set. The Board suggested waiting until spring. RAL suggests that with the busy spring schedule of budget and town report now is a good time. Consensus MC will type a contract for the cleaning of the public bathroom.

VII- ADMINISTRATIVE

A- Warrant presented and signed.

B- Treasurer’s Receipt/Report accepted. RR 1^st, DB 2^nd, Unanimous.

C- MAIL- The selectboard reviewed mail.

A- The Town Of Frenchboro Selectboard Attn: Jessica Bellah mail was from anonymous regarding a Town Of Frenchboro Contract Signed in 1993 between David Lunt and Town Of Frenchboro Selectboard regarding a Parking Agreement. DB motion to discuss. Board discussed and Consensus to act by calling a meeting between David Lunt, Laurette and Zachary Lunt, Duncan Bond and Rob Stuart.

B- Consensus from Board to send Michael Colleran materials on CDBG grant guidelines to research if Frenchboro would qualify.

VIII.- OTHER BUSINESS

A- Fire Department asks board to think about plowing a section of ball field for the purpose of Life Flight in the winter months. RAL to contact Life Flight for verification of what they may need for conditions. Consensus.

IX- Adjourned.-

Motion to adjourn at 7:45 pm. Next Meeting September 26, 2011

Selectboard Meeting Minutes

Select Board Meeting Minutes 9-26-2011

October 12, 2011 manager

Selectboard Meeting Minutes

September 26, 2011

Submitted By:

Rebecca Lenfestey, Admin. Assistant

October 11, 2011

Call To Order

The meeting was called to order at 6:05pm on Monday September 26, 2011 by serving chair person Robert Stuart. Select board members Pat McEachron, Robert Roxby, Duncan Bond, David W. Lunt and Robert Stuart were in attendance. Administrative Assistant Rebecca Lenfestey, Town Administrator Micheal Colleran via Skype and 7 members of the public were also present.

I- MINUTES-

Review and acceptance of minutes from Selectboard Meeting from September 12th 2011 DB 1^st, RR 2^nd. Unanimous Approval

OTHER TOWN POSITIONS-

Open Town Positions are currently all filled, but RL reminds board that at least two of those positions are in the short term and the Board still needs to think about resolutions for near future.

II- Old Business

Selectboard Projects-

A- PM has contacted Harbor Committee chair Brian Coffay to request a Harbor committee meeting to discuss necessary repairs to float storage area belonging to Mrs. Neilson. PM reports Arthur Fernald Harbor Master, Paul Charpentier, and Dave McEachron will look at the project.

B- DB reports on the Church Meeting regarding Land Issues and DB reports the church does not see the land issue as a problem at this time. The School Children sign a waiver every year and that should cover any issues that arise. DB will check with School Board to confirm this. PM asks board if they should contact MMA about liability, Board Consensus is that it is not an issue.

C- RL and DB continue to work toward a walk through on the rental house of Ben Hopkins. RL reports the agreement between the Town and Ben states all propane and fuel accounts to remain full.

D- RR reports the new generator trailer is here. Ownership documents were given to RL and are in Town files. RR and board to schedule a maintenance day and change the generator to the new trailer. RL reports from the Fire Department to relocate the current new trailer as it is parked in front of fire bay door.

E- MC reports his research efforts regarding the Board Of Appeals Ordinance. MC has submitted a draft ordinance to the selectboard for review. The board will discuss the ordinance at the next select board meeting on October 11^th. Consensuses.

F- Board also discussed RR and DWL to work with Swan’s Island Electric Company to discuss repairs and easier set up of the Generator.

G- RR reports Hazardous Waste Collection Day done. RR thanks the Lenfestey’s for their participation and the use of their truck.

H- RL reports that for the purpose of Life Flight the town needs to at least leave a small access spot clear of snow to enter and use the ball field for emergency landings.

I- Rachel has applied for a Town of Frenchboro Credit Card as Treasurer for the purpose of purchasing items that require a credit card without town officials having to use their own personal credit cards for those purchases.

J- The Select board accepts a donation of $300.00 from the Corely/Massman family to go toward the Municipal Building repairs.

III- Contract for Town Administrator

Board Reviewed the Town Administrator Contract for Michael Colleran. Motion to accept and sign contract. RR 1^st, DWL 2^nd. Unanimous.

IV- Contract for Public Bathroom

MC reports that the contract is written but would like to hold off generating the contract until he has a discussion with current contract holder Joey Charpentier. Consensus to wait until next meeting.

V- New Business

A- Fire Department Fire Truck Purchase and Grant Details.

RL reports that communication between her and STKF state that the grant money should be used within the year on a truck and the remaining money should go to protect the community immediately. With that information the Fire Department is to receive the gifted truck from the Town Of Tremont and to Purchase a used truck that is in very good shape that meets standards and has had all current tests. With the left over grant money it will be used for additional equipment and for the construction of a dry hydrant to be placed at the fire pond. Consensus for Fire Department to Pursue.

B- Snow Plow Contract

The Town of Frenchboro has received a resignation letter from Travis Lunt the current snow plow removal contract holder. PM motion to accept the resignation, DB 2^nd. Unanimous. The Board expresses gratitude for the time and help from Travis.

Select Board consensus to write and post an Invitation to Bid for the Snow Plow contract for 2011-2012 or longer. The deadline for bids will be October 11^th at 6pm at the start of the select board meeting.

C- The select board needs to take some time and draft a list of tasks that need to be worked on over the course of the winter. So far the list will include Comprehensive Planning, and Appeals Process.

VI- ADMINISTRATIVE

A- Warrant presented and signed.

B- MAIL- The selectboard reviewed mail.

A- Consensus from Board to send Michael Colleran more materials on CDBG grant guidelines to research if Frenchboro would qualify. Also, board consensus to send MC materials from Maine State Planning Office regarding grants for Shore and Harbor Technical Assistance Grants.

B- PM reports that the new Health Officer has filed a report and has sent a copy to her. PM will bring the document to the select board for the next meeting.

VIII.- OTHER BUSINESS

A- Town Parking Lot Agreement

DB and PM report on a meeting that took place with the current land owners regarding the parking agreement. DB reports that if it is a contract exchange of services for the town to maintain the lot and pave the lot for the use of five wharf parking spaces. The owners disagree with DB stating it is not a current contract, and David Lunt provides the Select board with a signed document to cease the agreement. The board discussed options and agrees there is a need for parking at the town wharf. The select board will continue efforts to research options for town parking. PM will request a copy of a survey, and will locate specific deeds and boundaries. RS will continue discussion around the idea of developing something at the ferry pier for parking. DWL will identify the town land and the boundaries.

Consensus is that the board will not take legal action to enforce the document signed in 1993.

IX- Adjourned.-

Motion to adjourn at 7:40 pm. Next Meeting October 11, 2011

Assessors Meetings will be scheduled for October 3, 2011 and October 4, 2011

from 3-5 pm

Selectboard Agendas, Unclassified

SelectBoard Agenda 10-11-2011

October 12, 2011 manager

Agenda

Selectboard Meeting

Monday

October 11, 2011

6:00 pm

Town Office

I. Approval of previous meeting minutes

II. Old Business

Project Updates
Town Positions – Code Enforcement Officer, Health Officer (Reminder)
Contract for Public Bathrooms
Grants (CDBG & Shore and Harbor Technical Assistance Program)
Town Wharf Parking

III. New Business

Snow Plow Bids
Board Of Appeals Ordinance

IV. Administrative

A. Warrant

B. Mail

~PM Health Officer Report

V. Other Business

VI. Date and time of next meetings- 10-11-2011 & 10-25-2011

Assessors Meeting Immediately Following

Unclassified

Selectboard Minutes August 29, 2011

September 22, 2011 manager

Selectboard Minutes 8-29-2011

Select Board

Selectboard Agenda 9-26-2011

September 22, 2011 manager

Agenda

Selectboard Meeting

Monday

September 26, 2011

6:00 pm

Town Office

I. Approval of previous meeting minutes

II. Old Business

Selectboard members update on projects
Town Positions – Code Enforcement Officer, Health Officer
Community Building Improvements
Town Administrator Contract
Contract for Public Bathrooms

III. New Business

Fire Department Fire Truck Purchase & Grant Details
Snow Plow Contract

IV. Administrative

A. Warrant

B. Mail

V. Other Business

A. Set Date & Time Assessors Meeting

VI. Date and time of next meetings-

Assessors Meeting Immediately Following

Selectboard Meeting Minutes

Selectboard Meeting Minutes August 15 2011

September 7, 2011 manager

Selectboard Meeting Minutes

August 15, 2011

Submitted By:

Rebecca Lenfestey, Admin. Assistant

August 29, 2011

Call to Order

The meeting was called to order at 6:05 pm on Monday August 15, 2011 by serving Chairperson Robert Stuart. Selectboard members David W. Lunt, Pat McEachron, Robert Roxby, Robert Stuart and Duncan Bond were in attendance. Administrative Assistant Rebecca Lenfestey and Jessica Bellah Island Fellow were in attendance. 6 members of the public were also present.

Agenda

Review and acceptance of minutes from Selectboard meeting from August 1, 2011. PM moves to accept with few grammar corrections. DWL second. Unan. Approval. PM recommends for the future we accept minutes even with a few grammatical errors as long as content is not altered.

Old Business

Selectboard Action Items:
1. i. Hole at the ferry pier- DB and RR temporarily provided solution. ROS contacted MDOT to express immediate need.
2. ii. Trimming Of Trees- DB and DWL have trimmed trees.
3. iii. TDS Bundle- PM will review for next meeting.
4. iv. Ferry Pier Generator- RR ongoing work to purchase and deliver to Frenchboro.
Town Positions –
1. i. Town Clerk – Board discusses potential candidates and PM will contact State Of Maine Town Clerk’s Association for guidance.
2. ii. Animal Control Officer/Health Officer – PM has spoken with Jerry Michaud (Tremont Animal Control Officer) who has agreed to be our on call Animal Control Officer. PM has also spoken with Donna Wiegle (Swan’s Island Health Officer) who has agreed to a 3 month term while the Selectboard finds someone.
3. iii. Code Enforcement Officer- ROS spoke with Lyle Dever who is willing to continue Code Enforcement Officer in the short term. PM will contact Tremont Town Manager to discuss potential partnership with them on this position.
Freedom of Access Act Training – RAL reminds Board that they need to go through the training and turn in certificates of completion. Waiting on DWL and ROS.
Community Building Improvements- PM contacted the Municipal Committee and they agreed to have DB do repairs to the building. DB will prepare an estimate and arrange volunteers for completion. ROS wants to reaffirm the responsibility and the importance of active committees in the town.
Fire Department Grant Details-Board reviews grant guidelines. DB makes motion to accept funds PM second. Unanimous. Approved. PM moves that the funds be placed in a Special Operation Account for Purpose of The Fire Truck to be set up by Treasurer Rachel Bishop, DB Second. Unanimous. Approved.
MCHT Deeds & Letter- Board Reviewed Deeds from MCHT on Town Acquired Property. RR motion to accept deeds as written, DB Second. Unanimous. Approved. RAL and ROS will draft letter to send MCHT to be approved at next meeting.

New Business

Snow Plow Meeting With School- Board decided ROS will attend the next school board meeting scheduled for August 29^th at 3pm to discuss snow plow contract. ROS will ask Travis Lunt snow plow contract holder to also attend the meeting. ROS will remind Travis Lunt to fix damage to Municipal Building.
RAL reminds Board of the request from Treasurer Rachel Bishop to determine where to cut $2,000.00 from administrative salaries. Board reached consensus to wait for after Town Administrator is hired.
Board Reviews Fiscal Sponsor Agreement. RAL and JB will present final draft for signature next meeting.

Administrative

Warrant- Signed
Mail-
1. i. PM has reviewed Aquaculture report and does not believe any action needs to be done. Board agrees by consensus.
2. ii. Town receives Hazardous Waste Collection announcement from Acadia Disposal District. RR volunteers to organize.
3. iii. Board received a letter from town resident Donna Hasal. Board acknowledges receipt of letter.
4. iv. Board has reviewed the letter from Dean Lunt. Board will review contents of letter against documents currently in possession of school board on church land ownership. ROS stated the Town Auditors and Insurances have operated with the understanding that the Town does not own this property. RR states his opinion that any individual wishing to challenge the land ownership issue would be personally and financially responsible for hiring a lawyer. PM feels the town should receive a legal opinion once all data is reviewed. Board reaches consensus to move forward once all data is gathered. ROS will attend school board meeting on August 29, 2011 to see documents and report back to selectboard
5. v. Selectboard accepts the funds from Fire Department Tie Dye Fund Raiser in the amount of $173.00. RR 1^st, DB sec. Unanimous.
6. vi. Selectboard to accept SWC funds from trash to treasure table in the amount of $234.00 to be placed in the recycle income account rather than general solid waste budget. ROS accepts as a motion PM sec. Unanimous.

Other Business

Brian Coffay reports on progress of Harbor Committee and Harbor Ordinance Sub Committee.
1. i. Board discusses Town mooring placement and indicates BC that space should be set aside for town mooring. ROS states that the mooring has disappeared and that previously an understanding existed between the Town and Lunt & Lunt on the maintenance and upkeep of this mooring.
Selectboard will have town office training with JB on Monday August 29^th at 2 pm.
Board reviews Treasurer’s Receipt, Excise Tax Collector. PM moves to accept all as submitted. RR 2^nd. Unan. Approval.

Board moves to go into executive session to discuss personnel matters related to the hiring of the Town Administrator position at 7:53 pm. Board comes out of executive session at 8:05 pm.