Selectboard Meeting Minutes

Selectboard Meeting Minutes August 15 2011

Selectboard Meeting Minutes

August 15, 2011

Submitted By:

Rebecca Lenfestey, Admin. Assistant

August 29, 2011

 

Call to Order

The meeting was called to order at 6:05 pm on Monday August 15, 2011 by serving Chairperson Robert Stuart.  Selectboard members David W. Lunt, Pat McEachron, Robert Roxby, Robert Stuart and Duncan Bond were in attendance.  Administrative Assistant Rebecca Lenfestey and Jessica Bellah Island Fellow were in attendance.  6 members of the public were also present.

 

 

Agenda

  1. Review and acceptance of minutes from Selectboard meeting from August 1, 2011. PM moves to accept with few grammar corrections.  DWL second. Unan. Approval.  PM recommends for the future we accept minutes even with a few grammatical errors as long as content is not altered.

 

 

  1. Old Business
  1. Selectboard Action Items:
    1.                                     i.    Hole at the ferry pier-  DB and RR temporarily provided solution. ROS contacted MDOT to express immediate need.
    2.                                    ii.    Trimming Of Trees-  DB and DWL have trimmed trees.
    3.                                   iii.    TDS Bundle- PM will review for next meeting.
    4.                                   iv.    Ferry Pier Generator-  RR ongoing work to purchase and deliver to Frenchboro.
  2. Town Positions –
    1.                                     i.    Town Clerk – Board discusses potential candidates and PM will contact State Of Maine Town Clerk’s Association for guidance.
    2.                                    ii.    Animal Control Officer/Health Officer – PM has spoken with Jerry Michaud (Tremont Animal Control Officer) who has agreed to be our on call Animal Control Officer. PM has also spoken with Donna Wiegle (Swan’s Island Health Officer) who has agreed to a 3 month term while the Selectboard finds someone.
    3.                                   iii.    Code Enforcement Officer- ROS spoke with Lyle Dever who is willing to continue Code Enforcement Officer in the short term.  PM will contact Tremont Town Manager to discuss potential partnership with them on this position.
  3. Freedom of Access Act Training – RAL reminds Board that they need to go through the training and turn in certificates of completion.  Waiting on DWL and ROS.
  4. Community Building Improvements- PM contacted the Municipal Committee and they agreed to have DB do repairs to the building.  DB will prepare an estimate and arrange volunteers for completion.  ROS wants to reaffirm the responsibility and the importance of active committees in the town.
  5. Fire Department Grant Details-Board reviews grant guidelines.  DB makes motion to accept funds PM second. Unanimous.  Approved.  PM moves that the funds be placed in a Special Operation Account for Purpose of The Fire Truck to be set up by Treasurer Rachel Bishop, DB Second. Unanimous. Approved.
  6. MCHT Deeds & Letter- Board Reviewed Deeds from MCHT on Town Acquired Property.  RR motion to accept deeds as written, DB Second.  Unanimous.  Approved.  RAL and ROS will draft letter to send MCHT to be approved at next meeting.

 

 

 

  1. New Business
  1. Snow Plow Meeting With School-  Board decided ROS will attend the next school board meeting scheduled for August 29th at 3pm to discuss snow plow contract.  ROS will ask Travis Lunt snow plow contract holder to also attend the meeting.  ROS will remind Travis Lunt to fix damage to Municipal Building.
  2. RAL reminds Board of the request from Treasurer Rachel Bishop to determine where to cut $2,000.00 from administrative salaries. Board reached consensus to wait for after Town Administrator is hired.
  3. Board Reviews Fiscal Sponsor Agreement.  RAL and JB will present final draft for signature next meeting.

 

 

  1. Administrative
  1. Warrant- Signed
  2. Mail-
    1.                                     i.    PM has reviewed Aquaculture report and does not believe any action needs to be done.  Board agrees by consensus.
    2.                                    ii.    Town receives Hazardous Waste Collection announcement from Acadia Disposal District.  RR volunteers to organize.
    3.                                   iii.    Board received a letter from town resident Donna Hasal.  Board acknowledges receipt of letter.
    4.                                   iv.    Board has reviewed the letter from Dean Lunt.  Board will review contents of letter against documents currently in possession of school board on church land ownership.  ROS stated the Town Auditors and Insurances have operated with the understanding that the Town does not own this property.  RR states his opinion that any individual wishing to challenge the land ownership issue would be personally and financially responsible for hiring a lawyer. PM feels the town should receive a legal opinion once all data is reviewed.  Board reaches consensus to move forward once all data is gathered. ROS will attend school board meeting on August 29, 2011 to see documents and report back to selectboard
    5.                                    v.    Selectboard accepts the funds from Fire Department Tie Dye Fund Raiser in the amount of $173.00.  RR 1st, DB sec. Unanimous.
    6.                                   vi.    Selectboard to accept SWC funds from trash to treasure table in the amount of $234.00 to be placed in the recycle income account rather than general solid waste budget.  ROS accepts as a motion PM sec. Unanimous.

 

  1. Other Business
  1. Brian Coffay reports on progress of Harbor Committee and Harbor Ordinance Sub Committee.
    1.                         i.        Board discusses Town mooring placement and indicates BC that space should be set aside for town mooring.  ROS states that the mooring has disappeared and that previously an understanding existed between the Town and Lunt & Lunt on the maintenance and upkeep of this mooring.
  2. Selectboard will have town office training with JB on Monday August 29th at 2 pm.
  3. Board reviews Treasurer’s Receipt, Excise Tax Collector.  PM moves to accept all as submitted. RR 2nd. Unan. Approval.

 

 

Board moves to go into executive session to discuss personnel matters related to the hiring of the Town Administrator position at 7:53 pm. Board comes out of executive session at 8:05 pm.

 

  1. Adjourned- motion to adjourn 8:10 pm  Next Meeting:  8/29, 9/12, 9/26