Selectboard Meeting Minutes
September 26, 2011
Submitted By:
Rebecca Lenfestey, Admin. Assistant
October 11, 2011
Call To Order
The meeting was called to order at 6:05pm on Monday September 26, 2011 by serving chair person Robert Stuart. Select board members Pat McEachron, Robert Roxby, Duncan Bond, David W. Lunt and Robert Stuart were in attendance. Administrative Assistant Rebecca Lenfestey, Town Administrator Micheal Colleran via Skype and 7 members of the public were also present.
I- MINUTES-
Review and acceptance of minutes from Selectboard Meeting from September 12th 2011 DB 1st, RR 2nd. Unanimous Approval
OTHER TOWN POSITIONS-
Open Town Positions are currently all filled, but RL reminds board that at least two of those positions are in the short term and the Board still needs to think about resolutions for near future.
II- Old Business
Selectboard Projects-
A- PM has contacted Harbor Committee chair Brian Coffay to request a Harbor committee meeting to discuss necessary repairs to float storage area belonging to Mrs. Neilson. PM reports Arthur Fernald Harbor Master, Paul Charpentier, and Dave McEachron will look at the project.
B- DB reports on the Church Meeting regarding Land Issues and DB reports the church does not see the land issue as a problem at this time. The School Children sign a waiver every year and that should cover any issues that arise. DB will check with School Board to confirm this. PM asks board if they should contact MMA about liability, Board Consensus is that it is not an issue.
C- RL and DB continue to work toward a walk through on the rental house of Ben Hopkins. RL reports the agreement between the Town and Ben states all propane and fuel accounts to remain full.
D- RR reports the new generator trailer is here. Ownership documents were given to RL and are in Town files. RR and board to schedule a maintenance day and change the generator to the new trailer. RL reports from the Fire Department to relocate the current new trailer as it is parked in front of fire bay door.
E- MC reports his research efforts regarding the Board Of Appeals Ordinance. MC has submitted a draft ordinance to the selectboard for review. The board will discuss the ordinance at the next select board meeting on October 11th. Consensuses.
F- Board also discussed RR and DWL to work with Swan’s Island Electric Company to discuss repairs and easier set up of the Generator.
G- RR reports Hazardous Waste Collection Day done. RR thanks the Lenfestey’s for their participation and the use of their truck.
H- RL reports that for the purpose of Life Flight the town needs to at least leave a small access spot clear of snow to enter and use the ball field for emergency landings.
I- Rachel has applied for a Town of Frenchboro Credit Card as Treasurer for the purpose of purchasing items that require a credit card without town officials having to use their own personal credit cards for those purchases.
J- The Select board accepts a donation of $300.00 from the Corely/Massman family to go toward the Municipal Building repairs.
III- Contract for Town Administrator
- Board Reviewed the Town Administrator Contract for Michael Colleran. Motion to accept and sign contract. RR 1st, DWL 2nd. Unanimous.
IV- Contract for Public Bathroom
- MC reports that the contract is written but would like to hold off generating the contract until he has a discussion with current contract holder Joey Charpentier. Consensus to wait until next meeting.
V- New Business
A- Fire Department Fire Truck Purchase and Grant Details.
RL reports that communication between her and STKF state that the grant money should be used within the year on a truck and the remaining money should go to protect the community immediately. With that information the Fire Department is to receive the gifted truck from the Town Of Tremont and to Purchase a used truck that is in very good shape that meets standards and has had all current tests. With the left over grant money it will be used for additional equipment and for the construction of a dry hydrant to be placed at the fire pond. Consensus for Fire Department to Pursue.
B- Snow Plow Contract
The Town of Frenchboro has received a resignation letter from Travis Lunt the current snow plow removal contract holder. PM motion to accept the resignation, DB 2nd. Unanimous. The Board expresses gratitude for the time and help from Travis.
Select Board consensus to write and post an Invitation to Bid for the Snow Plow contract for 2011-2012 or longer. The deadline for bids will be October 11th at 6pm at the start of the select board meeting.
C- The select board needs to take some time and draft a list of tasks that need to be worked on over the course of the winter. So far the list will include Comprehensive Planning, and Appeals Process.
VI- ADMINISTRATIVE
A- Warrant presented and signed.
B- MAIL- The selectboard reviewed mail.
A- Consensus from Board to send Michael Colleran more materials on CDBG grant guidelines to research if Frenchboro would qualify. Also, board consensus to send MC materials from Maine State Planning Office regarding grants for Shore and Harbor Technical Assistance Grants.
B- PM reports that the new Health Officer has filed a report and has sent a copy to her. PM will bring the document to the select board for the next meeting.
VIII.- OTHER BUSINESS
A- Town Parking Lot Agreement
DB and PM report on a meeting that took place with the current land owners regarding the parking agreement. DB reports that if it is a contract exchange of services for the town to maintain the lot and pave the lot for the use of five wharf parking spaces. The owners disagree with DB stating it is not a current contract, and David Lunt provides the Select board with a signed document to cease the agreement. The board discussed options and agrees there is a need for parking at the town wharf. The select board will continue efforts to research options for town parking. PM will request a copy of a survey, and will locate specific deeds and boundaries. RS will continue discussion around the idea of developing something at the ferry pier for parking. DWL will identify the town land and the boundaries.
Consensus is that the board will not take legal action to enforce the document signed in 1993.
IX- Adjourned.-
Motion to adjourn at 7:40 pm. Next Meeting October 11, 2011
Assessors Meetings will be scheduled for October 3, 2011 and October 4, 2011
from 3-5 pm