Selectboard Meeting Minutes
September 12, 2011
Rebecca Lenfestey, Admin. Assistant
September 26, 2011
Call To Order
The meeting was called to order at 6:05pm on Monday September 12, 2011 by serving chair person Pat McEachron. Select board members Pat McEachron, Robert Roxby, and Duncan Bond were in attendance. Administrative Assistant Rebecca Lenfestey, Town Administrator Micheal Colleran via Skype and 5 members of the public were also present.
Review and acceptance of minutes from Selectboard Meeting from August 29th 2011 DB 1st, RR 2nd. Unanimous Approval Note initials for Robert Roxby shall be RR and not BR.
II- TOWN CLERK –
DB and PM report that Tammy Desjardin will be Frenchboro Town Clerk again with the understanding she needs to be sworn in for her new term and she will need to attend necessary training for this year. DB 1st, RR 2nd. Unanimous
OTHER TOWN POSITIONS-
Open Town Positions are currently all filled, but RAL reminds board that at least two of those positions are in the short term and the Board still needs to think about resolutions for near future.
III- Selectboard Projects-
A- PM has contacted Harbor Committee chair Brian Coffay to request a Harbor committee meeting to discuss necessary repairs to float storage area belonging to Mrs. Neilson. PM will attend the meeting to determine if the Harbor Committee wants to follow through with the repairs or if the Harbor committee wishes the Selectboard to follow through with the repairs. Consensus.
B- PM reports her research efforts regarding the Board Of Appeals Ordinance. The model suggested for use for The Town Of Frenchboro is something similar to what SW Harbor has which is very straightforward. Consensuses to have Town Administrator Michael Colleran draft a copy.
C- RR has reported the new Generator Trailer is all ordered. The payment is on the warrant and RR will arrange pick up. Consensus. Also, Board discussed other maintenance issues with trailer and Generator and RR will head all efforts regarding Generator. Consensus. RR is still researching the Solar Trickle Charger to be discussed another time. Board Consensus for the old Generator Trailer to be discarded. Board also discussed RR and DWL to work with Swan’s Island Electric Company to discuss repairs and easier set up of the Generator.
D- DB has ordered shingles and trim boards for community building repairs to come from EBS on Wednesday Ferry. DB will arrange volunteer days for the work.
E- DB offers explanation on paperwork/survey from Superintendent’s Office. There are separate lots allocated for the School, the Church,the Parsonage, and 1/3 acre for cemetery. DB will attend a church meeting for further discussion. PM states initially it was irrelevant but now with the fuzziness of this there is a concern. Consensus among board to offer a resolution, inexpensive to make everyone happy.
F- MCHT deeds letter typed and sent.
IV- Contract for Town Administrator
- Board reaches consensus to send a job acceptance letter to Michael Colleran, and to continue work on his contract including terms of payment which have been requested to be on a monthly basis. Michael Colleran to work with and complete the Draft started by Rebecca Lenfestey. Exact figures for payment need to be figured out with Treasurer as well.
V- Contract for Public Bathroom
- Board reviewed letter submitted from Joey Charpentier current contact for cleaning of the bathrooms but Joey expressed concern that the bathrooms were open later due to lack of communication with him. Board discussed to have a working contract for the job of cleaning the public bathroom and on the contract include an opening and closing date and with an hourly wage set. The Board suggested waiting until spring. RAL suggests that with the busy spring schedule of budget and town report now is a good time. Consensus MC will type a contract for the cleaning of the public bathroom.
A- Warrant presented and signed.
B- Treasurer’s Receipt/Report accepted. RR 1st, DB 2nd, Unanimous.
C- MAIL- The selectboard reviewed mail.
A- The Town Of Frenchboro Selectboard Attn: Jessica Bellah mail was from anonymous regarding a Town Of Frenchboro Contract Signed in 1993 between David Lunt and Town Of Frenchboro Selectboard regarding a Parking Agreement. DB motion to discuss. Board discussed and Consensus to act by calling a meeting between David Lunt, Laurette and Zachary Lunt, Duncan Bond and Rob Stuart.
B- Consensus from Board to send Michael Colleran materials on CDBG grant guidelines to research if Frenchboro would qualify.
VIII.- OTHER BUSINESS
A- Fire Department asks board to think about plowing a section of ball field for the purpose of Life Flight in the winter months. RAL to contact Life Flight for verification of what they may need for conditions. Consensus.
Motion to adjourn at 7:45 pm. Next Meeting September 26, 2011